What should I look for in a pre-shipment inspection report?

Main answer

Check which inspection standard and level were used, the lot and sample size, the defects found by class with photos, the measurement results, the packing and labelling checks, and the stated result with any conditions. A "pass" with unresolved major points or a sample too small to mean anything is not enough to release the balance.

Start with the basics

Confirm the report refers to your order, style, colours and quantity, and the right factory address. Check the date and whether the goods were fully produced and packed at the time. Check the standard, for example an ISO 2859-1 based plan, the inspection level and the AQL for each defect class, and that they match your agreement.

Read the defect section

Look at the number of critical, major and minor defects against the limits. Read the descriptions and photos, not only the totals, because a major defect with a safety or fit implication matters more than its count. Look for repeated defects, which suggest a process fault. Check whether the inspector noted where the sample was taken from, such as several cartons.

Measurements and tests

Check measurement results against the spec and tolerance, by size. Look at fit checks, weight, colour comparison against the approved sample, and any wash or functional tests done on site. Check the label, hang tag, barcode and size checks, and packing method. Note anything the inspector could not check.

Decide what to do

If the lot fails, agree rework, sorting or replacement with a deadline, and re-inspect. If it passes with comments, agree how to fix them before shipping. Keep the report with the payment record. Do not release the balance until the open points are closed. See process on How it works and options on hoodie manufacturer.